Updated
To convert Excel to PDF, upload the workbook and download a PDF in which every sheet with content appears in turn. The pages follow the print settings stored in the file, so set those before you convert.
Conversion happens on our servers in Germany, not in your browser. The workbook is sent over an encrypted connection. Our servers delete it and the PDF on their own within two hours.
Set up the pages first
A spreadsheet has no page size of its own. To cut it into pages, the converter reads what the file says about printing: page breaks, scaling, orientation and the print area. When none of that is set, a wide sheet gets sliced into many narrow pages. If a PDF comes back far longer than expected, missing print settings are the likely cause.
The fix sits in the page layout settings in Excel. Switch the sheet to landscape, set scaling so every column fits across one page, and limit the print area to the cells that matter. Save, then convert, and the PDF follows those choices.
How to turn a workbook into a PDF
- In Excel, choose landscape or portrait, fit the columns and mark the print area, then save.
- Drag in the workbook, or a whole folder of them.
- Start the conversion with the Convert to PDF button.
- Save the result and check where the pages break.
Many workbooks, one ZIP
Drop a folder of workbooks, such as one timesheet per employee, and each becomes its own PDF, downloaded singly or as one ZIP. Batch size depends on the plan: 5 files with no account, 10 once you sign up for free, and 500 on Pro. Each file can be up to 50 MB, or 500 MB with Pro. The daily allowance is 20 server jobs without an account and 50 with a free one; Pro has none. A pipeline can convert and then rename the whole folder in one run, free to try on 3 files.
What ends up in the PDF
Each cell shows its calculated result, and the formulas behind it stay out. Nobody can change a figure by accident, and the pages look the same whatever software the reader has.
All sheets that contain anything are converted, each following the one before, so hide or delete the sheets that should not travel. Most charts come through, and so do merged cells, number formats, borders and cell colors. Chart types that are very new, and conditional formatting built on complex rules, can come out a little different. Fonts our servers lack are swapped for similar ones.
Accepted files: .xls and the newer .xlsx and .xlsm, plus OpenDocument .ods.
FAQ
How do I get only one sheet into the PDF?
Hide or remove the other sheets before uploading. Or convert the whole workbook and cut out the pages you need with Split PDF.
Can I upload a workbook with macros?
Yes. The .xlsm format is accepted, and the PDF shows the cell values like any other workbook.
What about a CSV file?
Turn it into a workbook with CSV to Excel, set the page layout, then convert that file here.
Why is one column on a page of its own?
No scaling was set, so the sheet was cut at the edge of the paper. Scale it to fit its full width on one page, save and convert again.